About the Role

As a Project Administrator within our PMO, you’ll play a critical role in supporting the end-to-end delivery of projects - working closely with Project Managers, Contract Administrators, and the Head of PMO to keep projects running smoothly, compliantly, and efficiently.

You’ll sit at the centre of operations - coordinating governance, supporting commercial processes, managing documentation, and helping drive consistency across the project lifecycle.

Key Responsibilities

• Coordinate PMO reporting, meetings, and action tracking

• Maintain key project registers (risk, issues, decisions)

• Manage document control across drawings, RFIs, and QA records

• Support claims, variations, EOTs, and procurement processes

• Assist with cost tracking, POs, and budget inputs

• Update schedules, lookaheads, and project reporting

• Coordinate meetings, site access, and stakeholder communications

• Prepare minutes and track actions to close-out

• Support systems, templates, and process improvements across the PMO

About You

• Experience in a construction, property, or project environment

• Strong coordination skills with the ability to manage multiple priorities

• High attention to detail across documentation and reporting

• Basic understanding of construction processes (contracts, variations, procurement)

• Confident using MS Office + project/document systems (e.g. SharePoint, MS Project, ERP tools)

• Proactive, organised, and solutions-focused

Why Join Us

• Be part of a growing, purpose-driven builder making real community impact

• Work across meaningful housing projects (social, affordable, SDA)

• Join a new PMO function — opportunity to shape processes and systems

• Exposure to full project lifecycle — from pre-con to delivery and close-out

• Modern Hawthorn office with strong team culture

• Long-term career growth as Harnest continues to scale